Why Use This Checklist?
Getting your car shipped shouldn't be stressful. This checklist ensures you don't miss any critical steps that could cost you money or leave you without insurance coverage if something goes wrong.
Follow these three phases to guarantee a smooth handoff and protect yourself from disputes over pre-existing damage.
1
Pre-Pickup Preparation
7–10 Days Before
Getting the car ready early prevents last-minute stress and expensive surcharges.
A clean car is mandatory for the initial inspection. Dirt can hide scratches that won't be covered by insurance if they aren't documented before the car is loaded.
Do not fill up. A full tank adds roughly 100 lbs to the load. In 2026, weight is a primary cost factor—keep it at 1/4 tank to stay within weight limits and avoid "overweight" fees.
DOT regulations prohibit carriers from hauling household goods inside vehicles. Items left in the car are not insured and add weight that can lead to driver refusal.
If your car is actively leaking oil, brake fluid, or coolant, the carrier may refuse it or charge a $150 cleanup fee for damaging vehicles loaded below yours.
2
Documentation
Day of Pickup
This is the "Insurance Phase." If it isn't documented now, it didn't happen.
Take 16 photos (front, back, both sides, roof, interior, and odometer). Use a camera that provides a digital date-and-time stamp.
Physically remove E-ZPass or SunPass transponders. If they stay in the car, they will likely trigger as the trailer passes through tolls, and these charges are non-refundable.
Ensure the car alarm is completely off. If it triggers during transit, it can drain your battery or distract the driver.
Walk around the car with the driver. Ensure they mark every existing scratch or dent. Never sign a blank BOL.
3
At Delivery
The Final Check
Once the driver drops the car off, your window to report damage is very short.
If the car arrives at night, use a high-powered flashlight. Do not sign the final paperwork until you've seen the car in clear light.
Check the car against the notes made during the pickup.
If you find a new scratch, it must be written on the delivery Bill of Lading before the driver leaves.
Check the odometer. It should be within a mile or two of the pickup mileage (enough for the driver to load/unload).
Why This Matters for 2026
In the 2026 market, "Total Loss" and "Minor Damage" repair costs have increased by 18% due to specialized sensors and EV technology. This checklist is the only way to guarantee that the carrier's insurance pays for any mishaps.
Pro Tip: Print this checklist or save it to your phone. Walk through each item as you prepare your vehicle to ensure nothing is missed.
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